Employing On-Campus Students

• Ignore the ATS/job code

• Company Division:

SF State utilizes the Divisions Model of Handshake’s on-campus employment recruitment environment. Campus departments are listed as a Division. These Divisions are under one Company, called “San Francisco State University.” Some Divisions have been pre-input into our system. If your department or college has not been input, please contact career@sfsu.edu to add your department to the Division feature.

• External website or applicant tracking system: If you select "yes," you'll be able to input a URL for students to apply through.

• Use the following answers for On-Campus Jobs:

  • Job Type: On-Campus Student Employment

  • Employment Type: Part-time

  • Duration: Temporary/Seasonal

  • Work Study Job: Select “Yes” if your position is Work Study only

• Description: Use this section to describe job duties and list qualifications.

• Job Functions: You can select one or more to help students find your job posting.

• Job Salary: For most on-campus jobs, select “per hour.”

• Location: As you start typing the address, some suggestions will show up in the address field - you must select one rather than manually typing it in. This can be a specific office location, or a general city like "San Francisco, USA.”

• Documents: Resume is automatically checked. Leave this checked, as a resume is required.

• This helps you filter applicants but it does not prevent those who do not meet your qualifications from applying.

• Applicant Packages: Email applications packets to yourself and/or your team members.

• Select San Francisco State University in order for SF State students to view and apply.

• Please do not add additional schools for On-Campus Jobs.

NOTE: STUDENTS MAY NOT BEGIN WORK UNTIL AFTER the I-9 Verification has been completed AND the completed Student Hiring Packet has been submitted to Human Resources through DocuSign. 

Student Employment General Overview
 

HR announced effective September 1, 2021, the San Francisco State University wage for Student Employees and Casual Workers was set at $16.50 per hour (minimum). Although not required, campus departments are encouraged to set payrates at the San Francisco Living Wage, or as close to it as possible. 

• Student Employment Hiring Checklist (updated August 2023) 

• Posting On-Campus Student Jobs - Using Handshake 

• CSU Classification and Qualification Standards for Student Assistant 

• Instructions for Academic Year 2023-2024 Student E-TRAC Processing 

• List of I-9 Eligibility Documents 

• CSU Background Check Policy 

• Federal Work Study information 

• Hourly Payroll Calendar 2023 

   

• International Student Process

• On Campus International Student Employment Overview 

  Please note that all forms are administered through DocuSign, using the Student Hiring Packet Template. 

• A list of the documents found in the DocuSign Student Hiring Packet appear below: 

• Student Payroll Action Request Form 

• Non-Resident Alien - University Tax Services Form 

• FORM SSA-1945 Information About Social Security 

• SFSU Affordable Care Act Notification Checklist 

   

• FOR STUDENT I-9 VERIFICATIONS: 

  (Updated August 2023) I-9 documents can be verified in-person only. 

  Students should request an appointment for I-9 verification via email to Student_i-9@sfsu.edu or by calling the campus Livescan Front Desk at 415-405-3808. The student will be sent a link to set up their Tracker I-9 account before they bring their documents to show in-person at the SFSU Parking & Transportation Office. 

  US Customs and Immigration Services list of acceptable documents. 

  Students may not start work until their I-9 documents have been verified. 

  International students: prior to getting your I-9 verified, you must complete the Office of International Programs (OIP) On-Campus Employment CertifIcation (PDF) which is needed prior to I-9 verification. Once the I-9 is verified, make an appointment  to complete your SPAR form with the University Tax Specialist,http://fiscaff.sfsu.edu/taxservices. 

  If a student has already completed an I-9 verification because they have worked with a University employer before, and the student's service indicator in Student Center shows their I-9 Verification is current, they DO NOT need to complete a new I-9 verification. Students who might need to complete a NEW I-9 verification include International Students, Permanent Residents and those with an Employment Authorization card depending on their respective end dates which can be found listed in their Student Center.  
   

  STUDENTS MAY NOT BEGIN WORK UNTIL AFTER THE I-9 VERIFICATION HAS BEEN COMPLETED.  

  Many student employment positions may require a background check.  Please contact Human Resources for assistance with this process. 

• EO-1083 Attachment CANRA Child Abuse and Neglect Reporting Act